Intratone – Visitor Access Made Easy: Best Practices for Managing Guests

As a property manager, there are proper ways to manage guests visiting buildings you’re responsible for. Determining the best ways to protect property and the people living within it can be done with the help of Intratone.

Let’s explore some great ways to make visitor access to a home easier, what benefits each access control device has, and how your job of property management can be a breeze.

Video Intercoms

Intercoms are a vital way of communicating with somebody at a building’s front door. Tenants can discover who is pressing the buzzer to try and get their attention by speaking to them and seeing them over video. Video intercoms grant tenants peace of mind that nobody unwanted is at their door.

Property managers can store crucial information, like times of visits and the appearance of those that tenants don’t want at their door. All this data is automatically logged and can be compiled for better property management to help your job.

Key Safes and Cabinets

Sometimes people are tasked with looking after a friend’s flat and need entry to an apartment. In this case, it would be useful to have a key safe fitted into a building so any authorised person can gain possession of keys.

From the comfort of a mobile device, a tenant or property manager can access the key safe for an authorised person to get the keys. Alternatively, the tenant could give their key fob to the visitor temporarily so they can look after the property.

Key cabinets tend to contain communal keys to storage closets, for example, and are kept within the building itself so maintenance workers or cleaners can access them, whereas key safes are often located near the building’s front door for access to each individual residence.

Remote Access

Residents will have access to the Intratone app where they can allow or deny entrance to whoever they want to gain access to their property. Video communication is easy with a decent internet connection wherever you are. The time of any visit is logged for you to see for future reference.

No longer do tenants need to be in their homes to answer the intercom. Instead, remote access is possible. As mobile devices can be used to open key safes too, there’s no reason to be left out in the cold.

Property managers can overview everything occurring at the apartment they’re responsible for as much as a tenant can. Your job becomes much more manageable with quantifiable data automatically logged onto the Intratone Management Portal; you won’t need to create drafted documents yourself that contain information that might be useful later down the line.